Contract for Loaning Your Piano to Someone

[gamjgamj]

I need to loan my Bluthner grand to a temporary home for a few years to free up space at home. I have found the ideal person to take it and everything will be going ahead soon. Both I and the person borrowing the piano are keen that we have a formal contract. Does anyone in the forum have either a long term instrument hire or loan contract that I can take a copy of to base mine on? Thanks.

[Bob]

condition of the instrument before it leaves, then again when it comes back

What happens if there is damage.


The make, model, and serial number of the instrument.

Exactly how long the instrument will be out for.  Who's picking up and how it's being transported.  Ditto for returning it. 

Whether it will be tuned when it comes back. 

What 'normal wear and tear' on the instrument means.  Like no food and drink around the instrument, no playing the instrument dirty hands, etc.

Who will use the instrument.

Conditions for breaking the contract - What if they want to return it sooner?  Or later?  Or what if you just want it back?  Or what if you move?

Maybe a list of how you expect the instrument to be treated and used versus how they expect to use it, etc.  There might be some interesting differences.

Maybe something about the room it will be kept in.  Conditions of use.  Like temperature and humidity -- Does the person have AC for the summer or will they leave the windows up in the room with the piano?

Maybe something about how often the instrument will be tuned and who pays for that.


The big ones are the condition it leaves in and returns in.  Take pictures of the instrument before it leaves so you have that for references.  Maybe even give the other person copies of those pictures.

Maybe even things like whether the lid can be lifted and left open or that the keys are covered when not in use.  Dust issues.

And any money issues.  Amount for time.  What do to if the piano is returned early or kept later -- Is that an increase or decrease in rent and by how much?

[gamjgamj]

Very helpful points. Many thanks.

[keyofc]

No - but I would make pictures for both you and them and have each of you initial it.
I wouldn't try gettimg more money or less for a little extended time or less.
They are doing you a favor too - and I would make it as nice as possible.

I would be more concerned with the state of my piano - than making a little cash if they kept it a month later - especially if it was my request.
I would be concerned with humidity - things like that - and rules for use.